Frequently Asked Questions

We do not have a required minimum age, but we do recommend at least 15 years old for auditions. DCI has an age limit for participating members, Drum Corps International’s age limit is 21 years of age with one exception. Corps members who turn 22 on or after June 1 are eligible to march during that year.

Yes! We take video auditions for Brass, Color Guard, and Percussion. For Drum Majors, a video pre-screening is required before an in-person audition at our Northern California Camp. You can register for a video audition at mandarins.org/audition

A positive attitude and willingness to learn. All musicians: three ring binder with plastic sleeves and a pencil. Change of clothes for the weekend. Plan to dress in layers. It will be warm in the gym. Since we are in California, where the climate is good, we will also likely be outside, so you will need to have warm clothes for that as well. Comfortable marching shoes. Your instrument/equipment if possible. We will have limited quantities available. Brass: Instrument and mouthpiece Battery: Drum, stand, carrier, sticks, and practice pad Front ensemble: Bring any mallets you have Guard: This includes flag/pole, rifle, and saber. Block Items: – Backpack – Binder – WITH ALL MUSIC – Pencil (bring multiple) – Gloves for Brass and Color Guard – Mouthpiece and horn – Water jug – Tennis shoes (be checking the weather, you may want to bring 2 pairs in case one gets soaked) – Baseball hat!!! (Don’t be afraid to bring extras) – Sunscreen – Hair ties (for guys too, it’s for the horn) – Rain Jacket – Black towel (to put horn on) – Fold-up music stand – Tuner – Metronome Non-block Items: – Air mattress – Sleeping bag/blanket – Pillow -Sweatshirt/Sweatpants – 2-3 outfits (shorts/pants/leggings, shirts for block. pro tip: sleep in your block clothes for the next day, not pajamas) – Extra socks! 4-5 pairs – Underwear – Sports bras – Flip-flops/shower shoes – Toothbrush – Toothpaste – Hair brush/comb – Deodorant – Chapstick – Advil – Feminine products – Shampoo and conditioner – Body wash – Loofa – Towel – Phone charger – Pro tip* bring a small bag to carry your shower stuff in so that you don’t drop anything on the way there. Also, it’s easier to carry especially if showers are a bit of a walk.

Unfortunately, we can not offer refund for experience camp auditions, but we can transfer the funds to a video audition, so you can still audition!

We understand that prior commitments with school/band come up and you might not be able to make it for all portions of an audition camp. If a schedule conflict comes up, please email your caption staff to notify them so they can help make accommodations:

Yes, there is a shuttle available for our Northern California camp! The Mandarins Shuttle Request form is available here, if you need shuttle service between the Sacramento airport (SMF) and camp. The cost is $20. Please contact our Transportation Coordinator, Alice Swift (aka Geema) at 619-400-9992 if your have questions about the shuttle. We currently do not have shuttles available for other camps.

Specific Audition camps will offer auditions for specific sections within the drum corps! NOTE: In order to audition for Drum Major, you must first submit a video audition pre-screening and be invited to our Sacramento Camp. Northern California: Brass, Color Guard, Percussion, and DRUM MAJOR. Southern California: Brass, Color Guard, and Percussion. Texas: Brass, Color Guard, and Percussion Connecticut: Brass only.

If you are offered membership, you will be required to attend our monthly rehearsal camps, which are held one weekend each month. You will be invited to attend future camps. Make sure you check your email and your CorpsData Account for camp registration information. Housing, shuttles to/from the airport, and food are all provided, and attendance at all rehearsal camps is mandatory unless you have a previously-approved school conflict. If you receive a callback/membership for the color guard, you are only required to attend April Camp. February camp is Brass only. NOTE: Percussion and Color Guard members may be required to submit video assignments during the winter months that they are not attending camps.

Audition packets are out! Audition packet is included with your audition registration, so you do not have to purchase both a registration and an audition packet. You can register for an audition today at mandarins.org/audition

Three-Day California Camps: Friday 6PM – Check-in 7PM – Rehearsal Begins 10PM – Rehearsal ends Snack and Shower Overnight housing is provided Saturday Rehearsal All-day Sunday Rehearsal ends at 3PM One-Day Satellite Camps: 9:00AM – Registration begins 10AM – Camp begins 5PM – Camp Ends

The Audition materials are included when registering for an Experience Camp. You will receive a confirmation email, after completing the registration process, with a link to download the materials. If you are not planning on auditioning, you can purchase audition materials at mandarins.org/audition for an additional cost.

Check out our previous Member Handbook to learn more about the member expectations and policies!

Auditions will give the staff an idea of your music, marching, movement, and equipment handling skills. Think of your first rehearsal as a chair placement for an honor band rather than an “audition”. We will also be looking at several other factors, including: Positive attitude. Work ethic. Commitment to effort. Ability to focus and follow directions. Ability to learn exercises. Ability to process information and instruction and apply it to exercises. Ability to handle constructive criticism in a positive manner. Interaction with other audionees. Ability to attend all camps and move into Spring Training in the Sacramento area (some flexibility is allowed due to school commitments but this IS our expectation). In addition to an audition in a rehearsal setting, each prospective member will also be interviewed by the appropriate caption head. Our marching member Code of Conduct can be found here. This will give you an idea of our organization’s expectation for its members. Oh yes, in case you think we forgot to mention this: enjoy yourself! Stay positive and don’t lose sight of your goals and objectives. You are here because you enjoy doing this, and the staff does recognize your effort in coming to be here with us. Commitment, dedication, and teamwork are the cornerstones of our organization. The Mandarins are rich with 55 years of tradition and pride. We encourage your participation, and look forward to seeing you soon. “This is long overdue, but I just wanted to share my gratitude towards Mandarins and everyone that’s involved in it. I feel blessed to have been part of something so special. I never thought that I’d be able to feel the way I did after quarterfinals/semifinals because I couldn’t stop smiling after those shows. When you feel like giving up, just remember to hold your head up high and be proud of what you do. We’ve all literally poured our blood, sweat, and tears into this show. I’ve met the most amazing, talented, and kind hearted young adults. Although we’ve gone our separate ways, I’m constantly reminded that Mandarins will always be my home. I’m glad that I chose to age out with Mandarins, and I feel honored to be an alumni. I hope to see everyone again in the future. Until then, just remember………..GET IT! – Van Anh Tran”

There are many ways to raise money for tour fees! We host a crowdfunding campaign where each member can start their own page where friends and family can directly see how much you have raised, and help contribute to and share the campaign. We also offer a season sponsorship program in which you can have friends, family, and local businesses donate directly to your fees on the Mandarins website. Mandarins offers many scholarships leading up to the season. In 2022, we awarded scholarships to FORTY members of the drum corps. These scholarships are funded through our donors and our many fundraising programs, such as Club 63, and the Big Day of Giving, so it is important our members help us share these campaigns, so we can raise as much as possible to give back. DCI also offers scholarships for marching members that you can apply for at dci.org/scholarships.

For one day camps; We will not be providing meals, so please be sure to bring your own snacks. For three day weekend camps; We will provide a snack after rehearsal Friday night, all meals on Saturday (breakfast, lunch, dinner & snack) and breakfast Sunday morning. For those with dietary restrictions, please email jwkoester@sbcglobal.net

Your instrument/equipment if possible. We will have limited quantities available. Brass: Instrument and mouthpiece Battery: Drum, stand, carrier, sticks, and practice pad Front ensemble: Bring any mallets you have Guard: This includes flag/pole, rifle, and saber. Backpack for Music, water, snacks, etc. An audition packet and materials for brass/percussion are needed. Comfortable athletic clothing and shoes. Water. Sunscreen.

Northern California: Optional overnight housing is available for $35. Southern California: Overnight housing is not provided.

Tour fees for 2025 are still being finalized, but for reference, 2024 tour fees were $5,950. The initial tour fee deposit must be made within 10 days of receiving your contract in order to secure your spot within the corps. Tour fees must be paid in full before Spring Training move-ins. We recommend paying approximately $1000 a month starting in January in order to be fully paid off by the end of May. Returning members receive a discount for each year they have marched with the Mandarins. Please refer to the Member Handbook for an updated payment schedule and refund policy. If you have any questions about the application process or fees, contact our director, JW Koester.

Step 1: Join our Discord Interest Group. Step 1: Submit a video pre-screening by our deadline: NOVEMBER 3rd. Step 2: Selected applicants will be invited based on their pre-screening to register for our Northern California Audition Camp. Step 3. Attend our Northern California camp in December to audition in person to join our drum major team. NOTE: Only invited applicants can audition in person for Drum Major. PLEASE only register for camp after you have been invited by our staff.

Feel free to join our Interest Group on Discord and post your question! You can also email experience@mandarins.org and we will get back to you with an answer.

Tuition for the 2025 season is being finalized. Tuition provides music and visual instruction, rehearsal facilities, instrument usage, and costumes. there are fundraising options available!

Yes, Immortal Winds competes in local NCBA/NCPA shows as an Independent Open Winds group.

Audition registration is coming soon! The non-refundable registration fee is $75. In-person auditions will be held on November 17 and November 24th at the Mandarins Event Center in Sacramento.

Please email iw@mandarins.org

Bring your own instrument/equipment. We will only have a few instruments available for the day. Bring a water bottle and comfortable athletic clothing. Bring the audition packet printed out or available on a mobile device and a music stand.

Immortal Winds is open to performers ages 16 and up in the Sacramento Region, for Brass and Woodwind performers, with percussion opportunities available.

Rehearsals are held on sundays in Sacramento, with performances on Saturdays throughout spring, and there will be 5 performances throughout the season with the opportunity for additional performances coming soon.

Flute, clarinet, alto saxophone, trumpet, trombone, percussion kit (xylophone and drum pad).

Please email us at DirectorMMA@mandarins.org

Yes, we anticipate one concert per semester (approximately December and May). The concerts are free and open to family members and friends. Make sure you applaud and take the kids for ice cream afterward!

The MMA band classes will be held at the school facility. Typically the class will meet in the multipurpose room, library or vacant classroom.

A very simple application is online here.

The selection of an instrument is a personal choice for the student and depends a lot on what kind of sounds the student enjoys listening to. There is a great video introduction here that can help the students understand and hear the different instruments.

The classes will be held twice per week either before or after their regular school day.

Each school has an allotment of students that can participate in the program. The class size will range from 25 to 35 students per school.

There is no cost to parents for participating in the MMA. EGUSD will cover all tuition costs. The only possible cost is if the student loses or damages the instrument. Then the parents will be responsible for repair or replacement of the instrument.

The class will need access to a multipurpose room, library or vacant classroom. There will also be a need for a storage closet to hold the music stands and any instruments that the students choose not to take home.

Yes! Individual practice at home is highly encouraged. Rehearsal time is very limited in class. Students will excel through practice on their own.

The MMA Music Directors are all expert musicians who have a love for music. They are all trained through the Mandarins Music Academy and are employees of the Mandarins. They have all undergone fingerprint background verification, TB testing and have been trained in harassment prevention and mandatory reporting.

The Mandarins Music Academy is a program within the Sacramento Mandarins. The program offers instrumental band classes at each of the Elk Grove Unified School Districts 42 elementary schools. This program will provide the students with an introduction to musical performance that they continue on through middle school, high school and beyond.

The Mandarins of Sacramento is an almost 60 year-old established non-profit organization whose mission is to Transform Lives Through Performing Arts. They achieve their mission through the MMA, Mandarins Drum and Bugle Corps and many other programs.

Flute, clarinet, trumpet, trombone and percussion kits will be provided for students by the MMA. The only instrument that we cannot provide is alto saxophone because of the high cost. Students are welcome to learn saxophone but will need to rent or buy the instrument on their own. Our instruments are provided by KHS maker of Jupiter, Mapex and Majestic instruments. We want to make sure students have high quality instruments to ensure that practice is efficient and fun!

Numerous studies have shown that students benefit greatly from music education early in their lives. Music students achieve higher test scores, have better attendance, have a social grouping in school, some have even said that music helps to shape the young brain (reference: Einstein). Not only does music enrich the students’ lives, it also provides great social and academic benefits. And music is fun!

Laundry Approximately every 2 weeks, the corps will take time to do laundry. Pack accordingly for 14 days. Make sure you bring quarters for each laundry stop, we can not guarantee that the laundromat will accept cards, and make sure you bring a bag for your clothes as well as detergent. Shopping Stops (“Buy Stops”) Throughout the tour, we will make stops at Walmart or other stores where the corps will be allowed a short time to stock up on anything they need. This is a great time to replenish needs for snacks, toiletries, etc., but we will not have time at every rest stop to allow for shopping. Plan accordingly when given the opportunity to get what you need. Free Days Throughout Spring training and tour, the corps will take certain days free of rehearsal for dedicated free time, sometimes even going somewhere such as San Francisco or Boston! This time away from rehearsal is much needed for rest, but make sure to be responsible during this time off. Always stick with a buddy, and make sure you are being safe and respectful. Even during a free day, you are representing the corps and must adhere to both the Mandarins and DCI Code of Conduct. Mail Drops We will have several scheduled mail drops throughout the season your friends or family can use to send you care packages. We will post our updated mail drop list online when we can. We use General Delivery with the USPS, meaning someone can mail something to you via General Delivery to a Post Office and they hold it there until we pick it up. You cannot use FedEx or UPS delivery services. End of Season The corps does NOT provide bus transportation back to Sacramento, CA for members / staff. All members are responsible to schedule / pay for their own transportation back to their hometown or school. The Mandarins will provide bus transportation to the local airport in Indianapolis (IND). The Sunday after Finals, there will be a formal end of season banquet where members will be recognized for their achievements, and afterwards, the corps will take a shuttle to the airport.

Dear Member of the Mandarins, Congratulations! You have taken a big step toward an incredible experience as a member of the Mandarins! Enclosed is information about our program – what it offers and what it requires. Our preseason schedule is limited, so attendance in all activities is important. Attending part of an event is better than not at all. If you have conflicts, communicate with us. We will work with you, but communication is critical. You do not have to choose between school obligations and the Mandarins during the school year, but you must communicate with the staff early and often. Membership in the Mandarins is an amazing experience for you and your entire family, but it takes tremendous dedication, hard work, commitment and personal responsibility. A life-changing summer of travel, achievement and success awaits you in 2024 ! Yes, the 2024 season will be different as we incorporate many of the 2022 & 2023 changes into our new normal drum corps adventure. That is a true statement in every aspect possible. And yet, I also believe that it will be one of the most amazing experiences any of us will ever be a part of. You, the members of this drum corps have an opportunity to continue to reshape the look, the feel, the heart of your drum corps. To make it more inclusive, more engaged and, with more equality for everyone. I also believe that you, the members of the 2024 Mandarins will continue to re-define the who, the what and the why, of the Mandarins drum corps for many, many years ! Finally, ALWAYS double-check the Mandarins website and Facebook page and your Slack channels for regular updates and/or schedule changes. Sincerely, JW Koester Corps Director

Mandarins Code of Conduct 1. Be on time to all rehearsals. If you are going to miss or be late to a rehearsal, inform your instructor well in advance. It is your responsibility to know when and where rehearsals are. 2. Arrive at rehearsals prepared and ready to rehearse. Know and understand the objectives/goals for each rehearsal. If you don’t know, ask! 3. Swearing and abusive language will not be tolerated. Rehearse and perform professionally. You have the right to expect the same professionalism from the instructional staff. 4. You are a role model for other corps members. Remember that fact at all times. Other corps members will act and behave as they see you act and behave. This role model responsibility applies at all times — on the rehearsal/performance field and off. 5. Set high standards for yourself. Ensure that you know and understand the Drum Corps expectations of you for the year. 6. Smoking and / or vaping is not allowed at any housing or performance venue. This restriction includes rehearsals, performances, bus rides, and any other functions associated with the corps. 7. Consumption of alcohol by members over 21 is not allowed without approval of the Corps Director. A violation will result in dismissal from the corps. 8. Illegal drug use is not allowed at any time. A violation will result in dismissal from the corps. 9. Take care and respect your uniform, your equipment and your rehearsal/housing facilities. If something needs repair, please advise an instructor, a support staff member, or the director. Leave the premises cleaner than when we arrived. 10. Treat other corps members as you would like to be treated. Respect their personal needs and requests. This awareness applies to any situation where you are with the corps, I.e, rehearsal sites, sleeping areas, the bus, other public spaces, etc. Tolerance is paramount. Ensure that your relationships with others include NO inappropriate behavior. If you have a concern with someone, please advise the corps director for further support or action. Hazing and bullying will NOT be tolerated in the Mandarins. 11. Stealing is not tolerated in the Mandarins. Taking property belonging to other people, the Corps, or to our practice/housing sites, etc. will result in consequences. 12. Treat all members, staff, volunteers, parents and fans with respect. When you need help, be courteous and ask politely. 13. Remember that any unhappiness or anger with other corps’ behavior is dealt with at the Director level. Don’t dishonor the Mandarins’ good name by posting negative comments that can be interpreted as representing the Mandarins organization’s opinion. If you have nothing nice to say, then don’t say it. 14. Leave nothing to the last minute. Plan ahead of time to get things done. 15. You represent the Mandarins at all times. It doesn’t matter where you are — rehearsals, performances or other non-corps related functions. If someone knows you are a member of the corps, then you represent the entire organization. Make that action happen with pride and class! 16. Failure to adhere to the Mandarins Code of Conduct may lead to your dismissal from the corps and a forfeiture of your Tour Fees. DCI Code of Conduct The DCI code of conduct can be found HERE.

Flying into Sacramento NOTE: Make sure you have arranged local housing and transportation prior to your departure. If you need assistance with housing and transportation, please contact tourdirector@mandarins.org Nearest Airport: Sacramento International Airport (SMF) Flying home from Indy NOTE: Make sure you arrange your departure plans from Indianapolis before the end of the season. After DCI Finals, the corps will host a banquet on Sunday morning, after which, the full corps is dismissed one last time. There will be a bus that shuttles members to the airport, or you can leave directly from the banquet with family.

Once you have received your offer to become a member of the Mandarins you must submit your completed CorpsData form, proof of date of birth, and medical release / background information. The 2024 Member fee is $ 5,950.00 To secure your position you must pay the initial $1,150.00 membership/tour fee installment within 7 days or by January 25, 2024, whichever is earlier. NOTE: The initial $ 1,150.00 fee is non-refundable. Payment may be made online here, or can be made by cash, check (payable to Sacramento Mandarins), or credit card (Visa, Discover, MasterCard, or American Express) in person at camps. Please make sure you get a receipt. Your Membership Fees must be paid in full by May 19, 2024 before the competitive season begins. The monthly payment schedule is below: 1st Payment $1,150.00 Contract Acceptance / January 25th, 2024 2nd Payment $1,200.00February 25th, 2024 3rd Payment $1,200.00 March 23rd, 2024 4th Payment $1,200.00 April 21st, 2024 5th Payment $1,200.00 May 19th, 2024 NOTE: Returning members receive a $150.00 discount for each year that they have already marched with the Mandarins: 1 year = $150.00, two years = $300.00, three years = $450.00, four years = $600.00 This discount recognizes both the contribution you have made in your Mandarins career, and the contribution we expect from you in terms of leadership and setting a good model of what a Mandarins member should be. NOTE: The Mandarins offers an Early Pay Discount of $250 if all fees are paid in FULL, by February 25, 2024. To provide the best experience for members who seriously commit to the Mandarins, we regret that you may be dropped from the Corps if you do not meet your responsibility and pay your fees by the posted deadlines. Refunds If, for some reason, you decide that you need to leave the drum corps before the start of the season (May 25, 2024, spring training move-in), the following refund schedule will be offered: Before April 19, 2024: $1,500.00 will be retained by the corps for costs incurred Before May 19, 2024: $ 2,500.00 will be retained by the corps for costs incurred Before June 10, 2024: $ 3,500.00 will be retained by the corps for costs incurred On or after June 10, 2024: No Refunds Offered Returned checks will be subject to processing fees. If you have more than one check returned, you will be required to pay the rest of your fees by cash or credit card. If you foresee any difficulty paying your Membership / Tour Fees, please speak to JW Koester, Corps Director, as soon as possible. Do not wait until the last minute! Sponsorship Sponsors can submit donations using the Tour Sponsorship online form. These non-refundable donations go directly towards your Tour Fees. All Sponsorships must be turned in by May 19, 2024. Scholarships The Corps provides a* limited number of partial scholarships to deserving members with financial need. Applications will be available in the spring (typically mid-March). Drum Corps International also provides Scholarship opportunities for marching members. As the season approaches, we will post scholarship opportunities on Facebook and Slack, but always research for additional scholarships that we might miss!

Members! Please share this information with your parents! We expect parents to have lots of questions and the best way to get the information you need is to attend with your student. Parental attendance is strongly encouraged in our activity. Parents are invited to join our 2024 parents Facebook group and our Fandarins Facebook group. On the parents page we share lots of corps specific information regarding tour, schedules and parent specific information. The Fandarins / Parents Facebook pages are a great way to stay in contact with the corps and the organization with pictures, stories, updates and general information. Many of your questions about the Drum and Bugle Corps activity may be answered on an “DCI Parents: Overview” page, on the Drum Corps International website. Volunteers The Mandarins program cannot survive without volunteers!!! Volunteers are needed to help in the kitchen, driving trucks, uniforms, and health and wellness staff. Participation in corps activities is a parent’s opportunity to see our program close-up and get to know the people who make it work. If you are interested in volunteering, contact Keith Sanpei, Tour Director, at tourdirector@madarins.org.

Reporting Misconduct For small issues, please go to a section leader/drum major, or a staff member if you are comfortable. If it is a vital report that you would feel more comfortable sharing anonymously, please use our online anonymous whistleblower form. The Mandarins have a Whistleblower feature located on the main Mandarins web site where concerns/issues relative to: harassment, bullying, hazing, embezzlement, safety related issues or inappropriate behavior of a sexual nature from one person to another regardless of age, sexual orientation or status within the organization can be reported. The Mandarins take this responsibility very seriously and we investigate every whistleblower submittal quickly in order to maintain the highest safety standards possible. After completion of all whistleblower investigations a determination is made: Was there credible evidence of an incident? Was there no credible evidence of an incident? Was a crime committed? Was the Mandarins code of conduct violated? Based on the specific determination multiple actions may be implemented, up to and including dismissal from the corps and possible criminal reporting to the appropriate law enforcement agency. Yes, submission of a criminal report may be required because the Mandarins are a Mandatory reporting organization. We are bound by California law to report any incident that breaks California or Federal law. And, it doesn’t matter where the incident took place, e.g.; in another state that doesn’t have the same laws as California. It doesn’t matter, as we are required to follow California law at all times, in all places. All members of the organization are responsible to do the right thing at all times – if you know something, if you see something, if you hear something, you Must report it to a higher authority within the organization so that it can be investigated.

The Mandarins Policy Handbook can be found HERE. The Sacramento Mandarins require all members, staff and volunteers to adhere to high standards of conduct in their duties and responsibilities. Representatives of the Mandarins must practice honesty, integrity and respect in fulfilling their responsibilities and comply with all applicable laws, regulations and policies. The following are Mandarins policies that have been reviewed and approved by the Board of Directors of the Mandarins of Sacramento, Inc. Policy 1: Background Check Policy Policy 2: Contraband Policy Policy 3: Sexual Harassment, Abuse and Fraternization Policy Policy 4: Hazing and Bullying Policy Policy 5: Nondiscrimination Policy Policy 6: Whistleblower Policy Policy 7: Concussion Policy Policy 8: Lightning Policy Policy 9: Hydration and Heat Index Policy Social Media Policy This policy provides guidance for member and staff use of social media, which should be broadly understood for purposes of this policy to include blogs, wikis, message boards, online chats, electronic newsletters, online forums, social networking sites, and other sites and services that permit users to share information with others in a contemporaneous manner. The following principles apply to professional use of social media on behalf of the Sacramento Mandarins as well as personal use of social media when referencing the Sacramento Mandarins. Mandarins expect all members of the organization: instructional staff, members, volunteers and drivers to be responsible and respectful regarding all postings made on any/all social media platforms. If Members encounter a situation while using social media that threatens to become antagonistic, members should disengage from the dialogue in a polite manner and seek the advice of a staff member. Members/Staff should get appropriate permission to use a third party's copyrights, copyrighted material, trademarks, service marks or other intellectual property. Social media use shouldn't interfere with members' responsibilities at the Mandarins. Any social media account representing the Mandarins (or a section of), must be sanctioned and approved by the Corps Director or Social Media Manager. It is required that members/staff keep Sacramento Mandarins related social media accounts separate from personal accounts. Any media posted on behalf of the corps must be posted on official corps owned accounts and will be owned by the corps. Media created specifically for use for corps media will be owned by the organization and must be given to the corps for archiving purposes. Relationships The Mandarins DO NOT condone adult-minor relationships within the corps and adheres to ALL state and federal regulations adhering to adult-minor relationships. Any relationship cannot negatively impact/interfere with your corps responsibilities.

Personal Items Be careful with what items you bring on tour. The corps is not liable for anything stolen, and in most cases if something is left at a previous site, we are unable to go back and get it. Make sure to label or distinctively mark important items. Be mindful that if you are flying out of Indianapolis (IND) after the season, you will need to take all these things on the airplane. Lost and Found At housing sites, as we are leaving and cleaning up, any found items will be placed at the center of the gym to be claimed by their rightful owners and will be thrown out if not claimed 10 minutes before departure time. Caption Items As we get closer to move-ins, your caption might require additional or specific items, so be sure to check on the Members Group and Slack for the latest updates. What to bring Sleeping and Travel 1 Suitcase or Duffle Bag for clothing (dimensions, L + W + D, not to exceed 80”) 1 Duffle Bag for your sleeping gear (do NOT combine everything into a single large suitcase / duffle bag) Air mattress, sleeping mat, or cot Air mattresses cannot be larger than a twin sized bed. Cots must be approved by the admin team to ensure we are not damaging the housing site floors. Blanket and/or tightly rolled Sleeping bag Pillow Rehearsal backpack Toiletries Shower bag to keep all items in Shower shoes (flip-flops) Shower towel Shampoo/ Conditioner Soap/ Body wash & Loofa Toothbrush/ Toothpaste/ Floss Deodorant Lotion Chapstick Razor (electric or manual) Shaving cream (if needed) Hairbrush &/or Comb Glasses/ Case; Contacts/ Solution Menstrual products Gold Bond (recommended) Bus Bus box (Plastic w/ lid, and must be small enough to fit underneath a bus seat) Wet wipes Extra deodorant Clothing *Prepare for cool/ wet weather & cold housing sites/ bus nights 2 pairs of approved rehearsal shoes Rehearsal shorts Rehearsal shirts &/or tank-tops Rehearsal socks Rehearsal undergarments (underwear, sports bras) Sweat/ Track pants, Leggings, and Jackets/ Sweatshirts (1-2) Baseball cap & face coverings Sunglasses Face masks 1-2 “nice” outfits for free days/Banquet Block Items Water jug (Coleman 1-Gallon Chiller Jug) Ear Plugs Rehearsal backpack Sunscreen (30/45+ SPF) & Aloe Equipment accessories (valve oil, sticks, tape, etc.) Muscle/joint braces Pencils Hornline Specific: Black towel the size of your horn Jupiter Instrument and Approved Mouthpiece Tuner and/or metronome Black Three-ring Binder with clear sheet protectors Printed manual, audition packet, as well as YOTD and any other music Black Gloves for Brass Other Phone charger/Portable Charger Laundry supplies (e.g., Tide pods, dryer sheets) Power Strip/Extension Cord Free day/Laundry money Reusable cup Headphones Extra Medical masks Hand Sanitizer What not to bring ● Laptop/Computer ● Valuable items ● Other Corps/sponsors merchandise

Health and Wellness Team The Mandarins Health and Wellness team is a robust and well rounded team of medical and mental health professionals who work to ensure a safe and healthy environment for all those involved in the activity. As such, a member of the Health and Wellness team will be available for all participants in the activity at all times. All members are required to have a medical clearance and provide an endorsed copy of the clearance to the Health and Wellness team in order to participate in drum corps activities that includes endorsed proof of all vaccinations not limited to the COVID vaccine. Additionally, all members will complete a health history screening with a member of the Health and Wellness staff. The Mandarins Health and Wellness team will utilize telemedicine extensively. Members are expected to have themselves signed up with their own telemedicine modality or to utilize Live Health Online, an app available on all IOS and Android devices, which offers a wide range of medical and mental health resources virtually. If you are not feeling well or think you may be injured, you must let a Health and Wellness team member know immediately. A Health and Wellness team member may take you out of rehearsal or shows to ensure sufficient recovery time for you and to ensure the safety of others. A Health and Wellness team member will develop a plan of care to address illness and/or injuries. It is expected that the Corps member follows the plan of care to ensure the best outcome for their own health and well being Minors: minors requiring intervention from the Health and Wellness team will be required to contact their parent/guardian at the time of access. In the event a minor requires transportation to an urgent/emergency care, an Administrative member will accompany them to the facility and stay with them. Footwear Quality footwear is required and we will provide a recommended list at a later date to align with uniform requirements. It is the members responsibility to ensure they have the appropriate insole inserts should they require them. Members are required to ALWAYS have footwear on at all times. INCLUDING THE SHOWERS, do not walk barefoot or with just socks. We highly recommend flip flops for the showers. When loading/unloading equipment, i.e. the Dragon, you must wear closed-toed shoes. Hydration All members are required to have a one gallon jug. Check with your section for colors. Make sure your jug is filled at all times, including rehearsal, long bus rides, and shows. Members should bring additional electrolytes for their personal use. Every member should be replenishing electrolytes at every meal as provided by the organization. All members should strive to consume 1-2 jugs of water every day at a minimum. Ice displaces water so make sure if you have ice in your jug, you are compensating for the water by increasing your total fluid intake Your urine should be straw colored to clear, if not, you are not drinking enough water. Regular bowel movements are essential for good health. If you are not having them, it is a sign of dehydration. Speak to a H&W member if you are experiencing this issue immediately. Heat Always make sure you have a hat, sunglasses, face coverings, sunscreen applied, and anything else you would need to stay protected in the sun. Always make sure to stay hydrated and eat sufficiently during meal times. Rest & recovery times should be taken in the shade & cooler areas whenever possible. Injuries If you are injured, please let a staff member know ASAP. We would rather have you sit out and heal quickly rather than have the injury turn into something more serious. Recovery plans created for you by the H&W team MUST be adhered to and followed. If you choose not to follow these plans, you are at risk for further injury. Medications & Medical Supplies ● Members are expected to manage their own medication supplies (prescribed and over the counter) at all times. ● H&W staff have limited access to some over the counter medications however, these are to be accessed only in urgent/emergent situations and ONLY under the direct supervision of an H&W staff member or its designee. ● H&W staff have limited access to medical supplies, i.e. athletic tape, bandages, braces. If a member requires these types of supplies it is the Corps members responsibility to pay for these supplies as needed. H&W will coordinate procurement of such supplies on behalf of the member.

Attendance Policy Our preseason schedule is limited, so attendance in all activities is important. Attending part of an event is better than not at all. If you have conflicts, communicate with us. We will work with you, but communication is critical. You do not have to choose between school obligations and the Mandarins during the school year, but you must communicate with the staff early and often. School events will always take priority, but communication and proper planning is essential to the success for you and the rest of the drum corps. Online Training Each participant will be required to complete various online training courses as assigned by corps staff in order to maintain a safe environment. These courses will cover topics such as Anti-discrimination training, anti-bullying, sexual misconduct awareness, etc. Dietary Needs The Mandarins will work with members to fulfill specific dietary needs and accommodations. Members with special needs must communicate with the food services manager. Note: We will do our best to meet these needs, but the nature of providing meals on tour may limit the variety of menu options. Uniform and Equipment Members are responsible for maintaining their uniform and equipment throughout the 2024 season. If uniforms or equipment are in need of repair, communicate those needs to the uniform manager or instructional staff as appropriate. Member Corps Jackets Treat the Corps Jacket like a uniform, and understand that when you wear it, you are representing the Mandarins. You can order one from the Mandarins Marketplace here. Section Clothing and use of corps logo Each section might be requested to get a specific color of clothing for their section. If your section would like to get their own custom clothing with the Mandarins logo, any final design must be submitted to Joseph Khalifa via email at joseph.khalifa@mandarins.org to approve the design and make sure it is following our branding standards. Housing Site Etiquette As Mandarins, you will always treat a housing site with respect and leave it cleaner than you found it. Do not roll any suitcases on the gym floor, as they may leave scratches. ALWAYS wear a shirt in any building. Always leave an open aisle around the edge of the gym. Make sure to not take up too much space by letting your luggage “spread” around your area. Keep it clean and concise. Every member must have their own individual bed set up. Air mattresses cannot be larger than a twin sized bed. Cots must be approved by the admin team to ensure we are not damaging the housing site floors. Members must stay in areas of housing sites designated by the admin team. Bus Etiquette While you can relax on the bus and be yourself, please be aware and respectful of those around you. Each bus has a restroom that is NOT TO BE used (only for an emergency). If there is an emergency, tell the admin or driver right away. Get off the bus only when instructed to do so. Information is shared each time we stop, before you get off the bus. Help to make sure your seat partner is on the bus before we depart so no one is left behind! Each bus has a captain who will handle any bus issues, maintain a bus roster, monitor cleanliness, and often give you information. Bus captains are appointed and are ultimately responsible for what happens on the bus. Meal Etiquette Your volunteer kitchen crew will prepare hundreds of meals each day. Please show your appreciation for their hard work by being courteous and respectful. Whether it is your favorite meal, or something else, please thank those people who are using their vacation days to provide you with a balanced diet. Shirts are to be worn at all mealtimes. Masks must be worn while going through the food line. Equipment Truck Etiquette (The Dragon) EVERY piece of equipment has an EXACT place on our equipment truck, known as The Dragon. The Dragon must be shut and locked prior to all departures. Be aware of when the Dragon will be locked. Hang your uniform on the Dragon in your assigned spot. No uniforms are to be stored in bus bays or on the bus. Do NOT Squish your uniform into a cubby, make sure it is hung properly. Locks are hung unlocked in the appropriate handle, not anywhere else. No garbage, no matter how insignificant, is to be left on the Dragon. If you see garbage, throw it away, even if it is not yours. All members MUST wear closed-toe shoes when loading and unloading the Dragon. Tour Jobs All members will be assigned jobs outside of rehearsal to help the season run smoothly. Make sure to allocate sufficient time for this job so as to not let it interfere with other responsibilities. Some job examples include setting up our water jug filler (Homer), field lining, cleaning after meal times, building props for rehearsals, etc.

Once you have received your offer to become a member of the Mandarins you must submit your completed CorpsData form, proof of date of birth, and medical release / background information. The 2024 Member fee is $ 5,950.00 To secure your position you must pay the initial $1,150.00 membership/tour fee installment within 7 days or by January 25, 2024, whichever is earlier. NOTE: The initial $ 1,150.00 fee is non-refundable. Payment may be made online here, or can be made by cash, check (payable to Sacramento Mandarins), or credit card (Visa, Discover, MasterCard, or American Express) in person at camps. Please make sure you get a receipt. Your Membership Fees must be paid in full by May 19, 2024 before the competitive season begins. The monthly payment schedule is below: 1st Payment $1,150.00 Contract Acceptance / January 25th, 2024 2nd Payment $1,200.00February 25th, 2024 3rd Payment $1,200.00 March 23rd, 2024 4th Payment $1,200.00 April 21st, 2024 5th Payment $1,200.00 May 19th, 2024 NOTE: Returning members receive a $150.00 discount for each year that they have already marched with the Mandarins: 1 year = $150.00, two years = $300.00, three years = $450.00, four years = $600.00 This discount recognizes both the contribution you have made in your Mandarins career, and the contribution we expect from you in terms of leadership and setting a good model of what a Mandarins member should be. NOTE: The Mandarins offers an Early Pay Discount of $250 if all fees are paid in FULL, by February 25, 2024. To provide the best experience for members who seriously commit to the Mandarins, we regret that you may be dropped from the Corps if you do not meet your responsibility and pay your fees by the posted deadlines.

By signing my member contract with the Sacramento Mandarins, I acknowledge that I: (i) have received; (ii) have fully read, understand, and accept; and (iii) agree to comply with, all of the policies and procedures found in this Sacramento Mandarins Member Handbook for the 2024 season. I understand that strict adherence to all of these policies and procedures is considered to be a requirement for participation in the Sacramento Mandarins, and that any violation could result in termination of the membership process. I understand that the policies, rules, and regulations contained herein may be changed or modified from time-to-time by notice to me in writing. No statement or representation by any corps directors, staff member, volunteer, director, member, or other representative of Mandarins of Sacramento Mandarins, Inc. whether oral or written can supplement or modify the policies contained herein.

Medical and Vaccination Records Before the season begins, you will need to provide the Mandarins Health & Wellness Team at handw@mandarins.org with the following documents: 2024 Health History Form (medical pre-contract screening form) that lists ALL medications (prescribed and over the counter) with frequency & doses, ALL health issues (physical & mental), complete list of past injuries. Copy of your health / medical insurance coverage. You ARE required to provide your own health / medical coverage for the entire time you are with the Mandarins this summer. The Mandarins will provide you with some potential options to research in order to acquire your own health / medical insurance. We will advise when and how to provide this document. The Mandarins do not require members to be COVID-19 vaccinated in order to participate with the drum corps. The Mandarins strongly recommend that you are COVID-19 vaccinated. DCI Required Documents A copy of your driver's license, state identification card or passport is required so we know who you are and can verify your date of birth for Drum Corps International. We will advise when and how to provide this document. Slack The Mandarins use Slack to communicate with the members, staff, and volunteers throughout the season. The member leadership team will invite members to the 2024 Mandarins Slack workspace at the start of the season. Make sure you have the Slack app downloaded on your phone and notifications are enabled to make sure you are getting the latest information. Facebook If you haven’t yet joined our Mandarins 2024 Member Group on Facebook, please do so now! While Slack will be our primary source of communication over the summer, Facebook will still be utilized and will be a great way to stay in touch after the season! Corpsdata Once you have received and accepted your offer to become a member of the Mandarins, you must create a Corpsdata account. If you already have an account, do not create a new one, simply add the Mandarins to your account. One of the ways that the Mandarins will distribute information is through Corpsdata, so it is vital that every member enters accurate contact information to their profile. There is also a section in your Corpsdata profile to list an emergency contact - please be sure to provide this information. Before move-ins, each member will be asked to upload a photo ID and medical insurance information to their Corpsdata account. More information on this will be provided closer to move-ins. Member tour fee payments will also be recorded in Corpsdata. After making a payment, you should see the payment reflected on your account within a few days. You will also be sent a new invoice after each payment is entered. You can log in to your account and check your balance at any time. Please contact the corps personnel manager, Cindy Tarango at cindy.tarango@mandarins.org with any questions or issues regarding Corpsdata.